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Yesterday I walked into my home office and examined the space from a fresh perspective. It hasn't had a facelift in about ten years and I've hardly noticed its dingy appearance. Don't get me wrong, I love my office but it's simply out of date and no longer reflects my personality. It's time for a change. Approaching the challenge like any diligent, problem-solving coach, I did my research. What does science say about an office space that boosts energy, creativity, and productivity, all while projecting a safe, calm feeling for clients? Yes, it's possible, and you can do it all on your own. Here's what I've learned. 1. Use color, but not just any color.Color psychology studies (and there are many) reveal changes in the body and brain when people view certain colors. These changes influence productivity, creativity, health, stress levels, focus, communication, and emotions. That's some powerful influence! Color psychologist Angela Wright explains the phenomenon this way: "Color travels to us on wavelengths of photons from the sun. Those are converted into electrical impulses that pass to the part of the brain known as the hypothalamus, which governs our endocrine system and hormones, and much of our activity." First decide what's most important about how color affects you, your employees, and your visitors. In an interview with Chris Bailey, Wright offered this simple breakdown of the effects of color on the mind: "The four psychological primaries are: red, blue, yellow, and green. And they affect the body (red), the mind (blue), the emotions, the ego, and self-confidence (yellow), and the essential balance between the mind, the body, and the emotions (green)." But it's not that simple. Bailey nicely breaks down the process of choosing just the right color in this article.
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You’re sitting there at your desk with a pit in your stomach. You know you really blew it–and your boss does, too. Maybe you forgot to follow up with an important client and they chose someone else’s proposal. Maybe you didn’t prepare the right documents in time for a super-important meeting. Or a careless typo you made on a spreadsheet or purchase order led to an expensive mistake. Whatever it is, your boss isn’t happy. That’s the bad news. The good news is that you don’t need to start job-searching. In fact, there are a few simple steps you can take right away to rebuild the trust you’ve lost–as quickly as humanly possible. Here’s what to do and when to do it.
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Do you feel like your brain is on serious overdrive? A stream of clutter slowly turning your mental space into a chaotic mess? If the answer is yes, it means that your mind is frantically waving a red flag, begging you to free up some headspace. Just like our cabinets and cupboards, our minds too need tidying up from time to time. Getting rid of all that non-essential mental baggage is crucial to stay focused, motivated and productive. Here are ten simple yet effective tips to help you de-clutter your mind in no time.
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Most companies have articulated their purpose — the reason they exist. But very few have made that purpose a reality for their organizations. Consider Nokia. Before the iPhone was introduced, in 2007, Nokia was the dominant mobile phone maker with a clearly stated purpose — “Connecting people” — and an aggressive strategy for sustaining market dominance. Seeking to extend its technological edge (particularly in miniaturization), it acquired more than 100 startup companies while pursuing a vast portfolio of research and product development projects. In 2006 alone, Nokia introduced 39 new mobile-device models. Few imagined that this juggernaut, brandishing vast resources with such steely determination, could be quickly brought down. In retrospect, it seems inevitable. Nokia was so immersed in executing its strategy that it lost sight of its purpose. When Steve Jobs introduced the first iPhone as “a leapfrog product that is way smarter than any mobile device has ever been, and super-easy to use,” Apple started “connecting people” at astounding new levels. Nokia’s purpose had been co-opted, making its myriad strengths irrelevant. The once-dominant Nokia soon lost much of its market cap and was eventually acquired by Microsoft.
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Are you a micromanager? You will probably say no. Maybe you self-deprecatingly call yourself a “control freak.” Or just “hands-on.” You just “care too much.” And it’s true: You do feel a certain need for a sense of control over your work. You are responsible, after all–perhaps more responsible than some of your coworkers or direct reports. You’re afraid of mistakes and believe that if something needs to be done well, you’d better do it yourself. But this isn’t just because you’re an “independent self-starter” who holds their work to a high standard. It might be that, too, but it’s probably also because you’re feeling stressed.
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Psychologist John Gottman can predict whether or not a married couple will be together five years later with startling 90 percent accuracy. How does he do it? He watches them argue. The ability to engage in healthy, productive debate is not only essential for ensuring a long marriage--it's also the key determinant of high performing teams. A recently released six-year study cites the ability to manage conflicting tensions as the most critical predictor of top-team performance. Berkeley research shows teams that debate their ideas have 25 percent more ideas altogether and that companies like Pixar embrace healthy debate as a vital part of their performance (in its case to make better films).
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Being more productive is about working smarter, not harder, and making the most of each day. While this is no easy feat, getting more done in less time is a much more attainable goal if you’re not sabotaging yourself with bad habits. Following are 16 things you should stop doing right now to become more productive.
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As entrepreneurs, we often work late into the night, only to roll out of bed the next morning, picking up where we left off. One day bleeds into the next, making it seem as if we're always doing, doing, doing and searching for new and novel ways to do more. The truth is, your desire to do more and get more done will lead you not toward greater productivity, but toward burnout, if you don't take time each day to check in with yourself, and set your intention for how you want your day to proceed. Abraham Lincoln is credited with saying, "If I had six hours to cut down a tree, I'd spend the first four sharpening the axe." There is no evidence to suggest that Lincoln actually said this, but the point is not lost on us. How we prepare to do the task before us determines our success.
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From having fewer bad habits to being proactive and procrastinating less often, the advantages of being a morning person have been well covered. You could chalk it up to circadian rhythm, but it could be because morning people leverage the unique characteristics of the morning that help us all be at our best, says Josh Davis, author of Two Awesome Hours: Science-Based Strategies to Harness Your Best Time and Get Your Most Important Work Done. “People who get up early in the morning are hitting it out of the park, doing things we struggle with at other times of the day,” he says. “If we can be amazing at certain times of the day there must be associated psychological conditions. Morning offers several benefits that can’t be found at other times of the day.” Shifting your schedule might take some adjustment, but it’s worth it. Here are four productivity-related advantages that naturally occur in the morning:
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Wasting time is one of the biggest reasons you aren't more successful right now. Review how you've spent your time today, and you'll likely find plenty of unproductive time that you may not have even spent relaxing or preparing to be productive later. Simply planning your day can make a big difference. Science has a lot to say about this. For example, it turns out that our willpower may be better earlier in the day and we need to take advantage of that. The idea is that planning creates a guideline the brain wants to stick to. Here's more on how that helps create success, as well as some other approaches that can help.
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According to a seven-year study on workers’ performance, an inability to make this break between professional and personal time ranked among the top-10 stressful situations that people were least effective at handling. Technology has, of course, exacerbated the problem, offering both convenience and imposition, by putting our workplaces just a touch screen away. How can we all do a better job of leaving work at work, so our home lives become more pleasurable and less stressful? Before leaving the office… Do one more small task. Make a short phone call, sign a document, or respond to an email. This way you end your day on a positive note of completion. There’s gratification in knowing that you elected to push yourself and now have one less thing to do the following morning. And, as research from Teresa Amabile and Steven Kramer, authors of The Progress Principle, has shown even “small wins” can enhance your mood. Write a to-do list. On paper or digitally, make a record of all the tasks you need to accomplish, ideally in order of importance. When my organization worked with the New York Presbyterian Hospital Cornell Medical Center to survey more than 1,000 workers living in the northeast we found that the practice of building such lists was among the top three most effective skills for enhancing work performance and positively redirecting stress.
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Most companies have articulated their purpose — the reason they exist. But very few have made that purpose a reality for their organizations. Consider Nokia. Before the iPhone was introduced, in 2007, Nokia was the dominant mobile phone maker with a clearly stated purpose — “Connecting people” — and an aggressive strategy for sustaining market dominance. Seeking to extend its technological edge (particularly in miniaturization), it acquired more than 100 startup companies while pursuing a vast portfolio of research and product development projects. In 2006 alone, Nokia introduced 39 new mobile-device models. Few imagined that this juggernaut, brandishing vast resources with such steely determination, could be quickly brought down. In retrospect, it seems inevitable. Nokia was so immersed in executing its strategy that it lost sight of its purpose. When Steve Jobs introduced the first iPhone as “a leapfrog product that is way smarter than any mobile device has ever been, and super-easy to use,” Apple started “connecting people” at astounding new levels. Nokia’s purpose had been co-opted, making its myriad strengths irrelevant. The once-dominant Nokia soon lost much of its market cap and was eventually acquired by Microsoft.
Via The Learning Factor
New research shows that it may not be the sound itself that distracts us…it may be who is making it. In fact, some level of office banter in the background might actually benefit our ability to do creative tasks, provided we don’t get drawn into the conversation. Instead of total silence, the ideal work environment for creative work has a little bit of background noise. That’s why you might focus really well in a noisy coffee shop, but barely be able to concentrate in a noisy office. One study, published in the Journal of Consumer Research, found that the right level of ambient noise triggers our minds to think more creatively. The researchers, led by Ravi Mehta of the University of Illinois Urbana-Champaign, examined various levels of noise on participants as they completed tests of creative thinking.
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It’s no understatement that digital mediums have taken over every aspect of our lives. We check what our friends are doing on the glowing screens in our hands, read books on dedicated e-readers, and communicate with customers and clients primarily through email. Yet for all the benefits digital mediums have provided us, there has been a growing body of evidence over the past several years that the brain prefers analog mediums. Studies have shown that taking notes by longhand will help you remember important meeting points better than tapping notes out on your laptop or smartphone. The reason for that could be that “writing stimulates an area of the brain called the RAS (reticular activating system), which filters and brings clarity to the fore the information we’re focusing on,” according to Maud Purcell, a psychotherapist and journaling expert. If that’s the case, and the analog pen really is mightier than the phone, it’s no wonder some of my colleagues have ditched smartphones for paper planners.
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Some days you get to work early, work nonstop, and head home without being able to figure out what you actually accomplished. Everything rushes past you in a blur of emails, meetings, and errands, and your to-do list remains more or less untouched. You’re always going to have a few workdays like this no matter what you do. But if they start happening regularly, you may have a problem on your hands. If that’s the case, then it’s time to start looking for systematic failures, not just one-off fumbles. And ironically enough, the best place to look may be at your to-do list itself. What better record do you have of the tasks that you’re consistently failing to achieve? These are a few common to-do list items that might be getting in the way of your more important goals. If you can cut them out–even just for a day or two–you may be able to regain your footing.
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You can feel it start to happen–at first slowly, then all at once. You get a little bit tired and before you know it, you’re mindlessly scrolling your Facebook feed. You’re distracted and spent–you just can’t handle another minute of real work. You’ve hit the mid-afternoon slump. “Most of us are sitting all day, staring at a computer screen highly focused… you can’t sustain that for long,” says internist Lorraine Maita, MD, author of How To Live Younger. “At about 3:00 or 4:00 p.m., your cortisol starts to drop.” While our automatic reaction might be to reach for a bag of Sun Chips and watch a random YouTube clip, those behaviors will only prolong the slump. You will be better off if you try to reset your body and mind to help you regain focus. Maita recommends a number of activities, including listening to upbeat music or breathing deeply for a few minutes, to re-energize the body. Below are few more examples of how to get your focus back.
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When we’re inspired, our work hums. We have a sense of purpose, buoyed by the feeling that our talents are being put to good use. We’re doing what we should be doing. And then, just like that, inspiration evaporates. Perhaps a negative comment from your boss deflated you or you’re not excited about a particular assignment. Inspiration can be frustratingly fleeting and difficult to recover when lost. Even if you’re lucky enough to have a job you love, it’s common to go through lengthy periods where you need to dig deep to feel excited about your work.
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You have three outstanding assignments sitting on your desk, your phone is lighting up with texts from your roommate reminding you of that party you don’t want to attend, and then your boss swings by to ask if you can stay late to help out on seven other tasks that need finishing. Before you can stop yourself, “Uh, sure! I mean, of course,” tumbles out of your mouth. You know full well that you’re unable to handle another thing, but there’s just something about saying no that’s almost impossible to do.
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No interior designer necessary. Here's everything you need to know about creating a healthy office space that inspires and motivates everyone.